Victorian Hepatitis B Alliance Terms of Reference

The Victorian Hepatitis B Alliance (“VHBA”) is an independent, multi disciplinary group that aims to build momentum behind the Victorian response to hepatitis B.

The VHBA formed in 2008. As a group we value flexibility, collegiality and informality, and in order to preserve them we have decided to forego formal constitution and procedures.

The VHBA consists of both individual members, who represent only themselves, and representative members, who represent their organisations. This creates space for full and frank discussion, canvassing both organisational policy and personal views.

It means that projects and initiatives conceived within the VHBA may require the formation of smaller sub-groups which are bound more formally in collaboration.

  1. VHBA Objectives 2012 - 2014

    The VHBA works to support members in:

    1. Policy and Advocacy for Hepatitis B
      • Reference group for member organisations
      • Horizontal and vertical advocacy
      • Sector coordination
    2. Operational and Program Delivery
      • Community of practice
      • Coordinating, informing, sharing, supporting
      • Sector development
    3. Workforce development
      • Workforce support and advocacy
      • Annual hepatitis B forum
      • Website for community based workers
  2. Membership of the VHBA 
    1. Individual or representative
    2. By invitation or by expression of interest through the VHBA secretariat. Membership is approved by email majority vote, or at a regular meeting.
    3. Membership of the VHBA is beneficial to organisations and individuals.
    4. Representative members are responsible for keeping their managers up-to-date about the discussions of the VHBA.
  3. Meeting Procedure
    1. Decisions of the Alliance will normally take the form of a non-binding resolution agreed by consensus or a simple majority of the members present at a meeting.
    2. If a binding resolution is sought, at least two weeks’ notice must be provided by e-mail to enable any interested member to attend the meeting, and a vote must be taken.
    3. Decisions may be made by circular resolution (a proposal made in correspondence between meetings) so long as the deadline to contribute is clearly specified (on the “speak now or forever hold your peace” principle).
    4. The role of chair will be rotated between members.
  4. Planning
    1. A planning meeting will be held every two years, and it will produce and vote to adopt a priority timeline, to which amendments may be proposed at subsequent meetings.
  5. Sub-committees
    1. In addition to bimonthly meetings, sub-committees may be convened by vote to work on projects or issues. Sub-committee initiatives represent projects of the Alliance.
  6. Separate projects
    1. Where members agree on an activity that does require an organisation-level commitment – such as undertaking a funded project or service delivery – interested members may convene and formally constitute a separate task group for the purpose.
    2. The resulting task group may then say it began from the Alliance but not that it represents an activity of the Alliance.
  7. Communications Between Meetings
    1. Between meetings, VHBA members can participate in e-network by sharing information, resources, updates, as well as seeking input into writing or other related projects through the VHBA Secretariat.
    2. Items for circulation only may be sent by members directly to the membership, items for circulation and discussion should be sent through the secretariat, who will compile responses and distribute.
  8. VHBA Secretariat Role
    1. The VHBA secretariat is responsible for the administration and facilitation of the VHBA. This role will be performed by Hepatitis Victoria from June 2012, and will be reviewed by the VHBA after a period of 12 months. The role of secretariat is a facilitation role, not a decision making or leadership role. The VHBA remains an independent body.

      The VHBA Secretariat role includes responsibility for:
      • Meeting preparation and administration
      • Communications and processes
      • Website maintenance
      • Correspondence
      • Management of VHBA records and archives

     

    Victorian Hepatitis B Alliance Membership June 2012

    Multicultural and refugee sectors

    • Multicultural Health and Support Service

      • Manager - Alison Coehlo
      • Senior Project Officer - Daniel Reeders
    • Foundation House/ Victorian Refugee Health Network

      • Project Worker - May Maloney
      • Statewide Refugee Health Nurse Program Facilitator - Lindy Marlow

    People who inject drugs

    • Harm Reduction Victoria

      • CEO - Jenny Kelsall

    Hepatitis Sector

    • Hepatitis Victoria

      • Programs Manager - Garry Irving
      • Program Coordinator - Louisa Walsh
  9. Cancer Prevention and Support

    • Cancer Council Victoria

      • Manager, Primary Health - Chris Enright
      • Hepatitis B Program Coordinator - Emily Adamson

    Aboriginal Health Sector

    • Victorian Aboriginal Community Controlled Health Organisation

      • Team leader, Sexual and Reproductive Health Unit - Peter Waples-Crowe
      • Project worker - Kat Byron
    • Victorian Aboriginal Health Service

      • BBV STI Nurse - Sandra Gregson

    Hospital and Medical

  10. St Vincent's Hospital

    • Viral Hepatitis Educator - Gabrielle Bennett
  11. Royal Melbourne Hospital

    • Hepatitis B Integrated Care Nurse - Tracey Cabrie
  12. Victorial Infectious Diseases Reference Laboratory

    • Epidemiologist - Jennifer McLachlan
  13. Research

    • Australian Research Centre in Sex, Health and Society, La Trobe University

      • Research Fellow - Jack Wallace
      • BBV Program Coordinator - Jen Johnson
      • Research Fellow - Jacqui Richmond
      • Research Fellow - Naomi Ngo

    Education and Workforce Development

    • General Practice Victoria

      • SH3ED Programs Manager - Sönke Tremper
      • SH3ED Program Consultant - Rebecca Reeves
    • HIV, Hepatitis and STI Education and Resource Centre, The Alfred Hospital

      • Coordinator - Tara Barton

    • Individual Members

      • Ben Cowie - Infectious Diseases Physician, epidemiologist

        • Nicole Allard - General Practitioner

          • Suzanne Lau Gooey

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